Privacy Policy for Career Companion

Introduction

Career Companion ("we," "our," or "us") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, and safeguard your information when you use our mobile application. Your career data is personal and sensitive, and we take its protection seriously.

Information We Collect

Career Data

• Meeting Data: 1:1 meeting information including agendas, notes, action items, and attendee details
• Career Goals: Goal titles, descriptions, progress, milestones, and target dates
• Achievements: Achievement records, impact statements, evidence links, and visibility settings
• Action Items: Tasks, due dates, priorities, status, and owner assignments
• People Data: Names, relationship types, and meeting history for managers, mentors, peers, and reports
• Sentiment Data: Meeting and weekly sentiment ratings you choose to record

Technical Information

• Device Information: Basic device information for app functionality
• iCloud Data: Career data synced through Apple's iCloud service
• Calendar Data: Meeting events if you choose to enable calendar integration

How We Collect Information

• User Input: Information you enter when creating meetings, goals, and achievements
• iCloud Sync: Automatic synchronization through Apple's CloudKit service
• Calendar Integration: Meeting data from EventKit if you enable calendar sync
• Siri: Voice commands if you use Siri Shortcuts

How We Use Your Information

Primary Uses

• App Functionality: To provide career tracking, meeting management, and goal tracking services
• Data Synchronization: To sync your career data across your devices via iCloud
• Report Generation: To create performance reports for your personal use
• AI Suggestions: To provide intelligent agenda suggestions (processed on-device only)
• Widgets & Shortcuts: To display information in iOS widgets and respond to Siri commands

Data Storage

• CloudKit Private Database: All career data is stored in your personal iCloud account's private database
• No Third-Party Storage: We do not store your data on our servers or any third-party services
• Your Data, Your Control: Data is encrypted and accessible only to you through your iCloud account

Data Sharing and Disclosure

We Do Not Share Your Data

• We do not sell, trade, or otherwise transfer your personal information to third parties
• We do not share your career data, meeting notes, or achievements with anyone
• Your data remains completely private and accessible only to you
• We cannot access your data stored in CloudKit's private database

Export Features

• User-Initiated Exports: You can export agendas to Slack, Teams, or email—this is entirely your choice
• Data Backup: You can export your data to JSON/CSV for personal backup
• Report Sharing: Performance reports can be shared at your discretion

Apple Services

• iCloud: Your career data syncs through Apple's iCloud service to your private database
• App Store: Basic app analytics provided by Apple
• EventKit: Calendar integration if you choose to enable it
• StoreKit: In-app purchase processing for premium features

Data Security

Protection Measures

• CloudKit Encryption: All data is encrypted using Apple's standard encryption in CloudKit
• Private Database: Data is stored in CloudKit's private database, inaccessible to anyone but you
• On-Device Processing: AI suggestions are processed entirely on your device
• Device Security: Device-level security (Face ID, Touch ID, passcode) protects local data

Your Responsibilities

• Keep your device and iCloud account secure
• Use strong passwords for your Apple ID
• Enable two-factor authentication for additional security
• Be mindful when sharing exported reports or agendas

Your Rights and Choices

Access and Control

• View Your Data: All career data is visible and searchable within the app
• Edit Data: You can edit or update any information at any time
• Delete Data: You can delete individual items or all data through the app
• Export Data: Full data export available in JSON and CSV formats
• iCloud Control: Manage iCloud sync through your device settings

Opt-Out Options

• Disable iCloud Sync: Turn off iCloud sync in device settings
• Calendar Integration: Disable calendar sync in app settings
• AI Suggestions: Disable AI features in app settings
• Demo Mode: Use demo mode to explore without storing real data
• Delete App: Removing the app removes local data; iCloud data can be managed separately

Premium Features

Career Companion offers premium features through in-app purchase. Premium features are processed through Apple's StoreKit:

• We do not receive or store your payment information
• All transactions are handled by Apple
• We only receive confirmation of purchase status
• Restore purchases functionality is available for account recovery

Children's Privacy

Career Companion is designed for professional use and is not intended for children under 13. We do not knowingly collect personal information from children under 13. If you are a parent and believe your child has provided us with personal information, please contact us.

International Users

If you are using our app outside the United Kingdom, please note that your information is stored in your personal iCloud account, which is managed by Apple according to their data residency policies. Apple maintains data centers in multiple regions to comply with local data protection requirements.

Changes to This Privacy Policy

We may update this Privacy Policy from time to time. We will notify you of any changes by:

• Posting the new Privacy Policy in the app
• Updating the "Effective Date" at the top of this policy
• App Store update notes when significant changes occur

Contact Information

If you have any questions about this Privacy Policy or your data, please contact us at:

Compliance

This Privacy Policy complies with:

• App Store Guidelines: Apple's App Store Review Guidelines
• GDPR: General Data Protection Regulation (for EU users, including UK)
• UK Data Protection Act 2018: UK data protection legislation
• CCPA: California Consumer Privacy Act (for California users)

Data Retention

• iCloud Data: Stored in your iCloud account until you delete it
• Backup Data: Subject to your device's backup settings
• Deleted Data: Permanently removed from CloudKit when deleted through the app
• Account Deletion: All data removed if you delete your iCloud account